| Planning and Coordination |
• Site check; attendance at 5 meetings
• Location and layout of the fair
• Partner local businesses with local non profit organizations
• Raise event awareness and participation
• Manage authorization of activities for vendors/booths
• Aid in the collection of appropriate paperwork from participants
• Hold harmless agreements, proof of insurance
• Provide location layout for vendors
• Coordination of activities for municipal stage
• Coordination with police, mosquito commission and DPW
• Co-ordination fireworks/laser light show*
|
|
| Acquisitions (bids acquired) |
• Inflatables
• Stage
• Tents, tables, chairs
• Port-a-johns
• Décor
|
Coordination and Execution
of Event Details |
• Acquisition and return of rentals
• Coordination with municipal police for traffic, safety, and parking
• Planner on-site for supervision of fair
• Management of the day's activities
• Oversee participant set up
• Oversee and maintain budget objectives
• Coordinate all correspondence with appointed municipal personnel
• Oversee all aspects of fireworks or laser light show* |
|
| Promotion |
Creation and distribution of promotional materials.
• Approx. 1200 flyers circulated
• 40 - storefront posters 11 x 17
• Four - 4' x 4' Coroplex signs
• Notification to local papers
• Notification to the community to be placed on the web site
|
| Insurance |
| |
| Municipality's Responsibilities |
• Acquisition of Municipal Day location
• Sponsorship
• Additional costs as follows:
Print fees
Inflatable/rental fees
• Postage permits/licenses
Municipal employees |
Call Jennifer Wilkes
for pricing at:
973-423-2090
This pricing includes travel within 50 miles of Hawthorne, NJ . Additional travel cost charged for any event over 50 miles.
|
